Effective Date: August 9, 2026
Last Updated: August 9, 2026
Practice Information
Dean Dental Studio
2020 Dean Street, Suite C
St. Charles, IL 60174
Phone: 630-443-4545
Email: info@deandentalstudio.com
Website: deandentalstudio.com
1. Introduction
Dean Dental Studio (“Dean Dental Studio,” “we,” “our,” or “us”) respects your privacy and is committed to protecting information you provide when visiting our website, contacting our office, requesting an appointment, or using our services.
This Privacy Policy explains how we collect, use, disclose, and protect information obtained through our website and related online services.
Because Dean Dental Studio provides healthcare services, certain information may constitute protected health information (“PHI”) under HIPAA. The use and disclosure of PHI obtained as part of treatment are governed primarily by our Notice of Privacy Practices and applicable federal and state healthcare privacy laws.
2. Information We Collect
We may collect information you provide directly, including your name, phone number, email address, mailing address, date of birth, insurance information, appointment information, dental or health information, billing information, and other information you voluntarily provide.
When you visit our website, information may also be collected automatically, including IP address, browser and device type, operating system, pages visited, visit date and time, referring website, and general website usage information.
3. How We Use Information
We may use information to respond to requests; schedule appointments; communicate with patients; provide requested dental-service information; improve our website and patient experience; process payments and billing; verify insurance; maintain security; monitor website performance; send administrative communications; send permitted marketing communications; and comply with legal obligations.
4. Protected Health Information and HIPAA
Dean Dental Studio may collect health and dental information as part of providing dental care. PHI is handled in accordance with HIPAA and other applicable healthcare privacy laws.
Our Notice of Privacy Practices provides additional information about uses and disclosures of PHI for treatment, payment, healthcare operations, and activities permitted or required by law. This website Privacy Policy does not replace or supersede our HIPAA Notice of Privacy Practices.
5. Appointment and Contact Forms
Information submitted through appointment or contact forms may be transmitted to Dean Dental Studio and/or third-party technology providers assisting with forms, scheduling, communications, or related services.
Please avoid submitting highly sensitive medical information through a general website contact form unless specifically requested or provided through a secure patient communication system. An online appointment request does not necessarily create a confirmed appointment.
6. Text Messages and Electronic Communications
If you provide your telephone number or email address, Dean Dental Studio may use that information for appointments, scheduling, treatment-related matters, billing, or requested services. Where required by law, appropriate consent will be obtained before certain marketing communications.
Standard email and text messaging may not always be completely secure. Do not send sensitive health information through ordinary email or text unless using a secure communication method provided or approved by Dean Dental Studio.
7. Cookies and Analytics
Our website may use cookies and similar technologies to improve functionality, understand traffic, and enhance user experience. You may control or disable cookies through your browser settings, although doing so may affect website functionality.
8. Third-Party Service Providers
Dean Dental Studio may use third-party companies for website hosting, scheduling, analytics, communications, payment processing, marketing, security, and other business functions. Where required by law, appropriate safeguards and Business Associate Agreements will be used for applicable PHI handling.
9. Payment and Insurance Information
Payment and insurance information may be processed by our office and/or third-party payment, billing, or insurance systems. We use reasonable safeguards designed to protect this information.
10. Marketing and Advertising
Dean Dental Studio may use website interaction information to evaluate marketing effectiveness and improve our online presence. We will not sell PHI for marketing purposes without authorization required by applicable law.
11. Social Media
Dean Dental Studio may maintain social media profiles for community communication and educational or promotional content. Public social media information may be visible to others. We will not publicly disclose a patient’s PHI without appropriate authorization or another legal basis permitting disclosure.
12. Children’s Privacy
Our website may provide information about dental services for children and families. The website is not intended to knowingly collect personal information from children without appropriate parental or guardian involvement where required by law.
13. Information Security
We use reasonable administrative, technical, and physical safeguards designed to protect information from unauthorized access, disclosure, alteration, or destruction. No internet transmission or electronic storage method can be guaranteed completely secure.
14. Data Retention
We retain information as reasonably necessary to fulfill the purposes described in this Privacy Policy, comply with applicable laws, maintain records, resolve disputes, and enforce agreements. Patient records and PHI may be retained according to applicable healthcare record-retention requirements.
15. Your Privacy Choices
Depending on the information and applicable law, you may have rights to request access, correction, information about uses or disclosures, opt out of certain marketing communications, request deletion where legally permitted, or withdraw consent where applicable. Certain requests may be subject to legal or regulatory limitations.
16. Illinois Privacy Rights
Dean Dental Studio is located in Illinois and may be subject to applicable Illinois privacy and consumer-protection laws. Healthcare information may also be subject to specific federal and state healthcare privacy requirements.
17. Links to Other Websites
Our website may contain links to third-party websites, including social media, scheduling, insurance, payment, or other services. We do not control these websites and are not responsible for their privacy policies or security practices.
18. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in practices, technology, legal requirements, or services. The “Last Updated” date will be updated when changes are made.
19. Contact Us
Dean Dental Studio
2020 Dean Street, Suite C
St. Charles, IL 60174
Phone: 630-443-4545
Email: info@deandentalstudio.com
Website: deandentalstudio.com
20. Notice Regarding Healthcare Privacy
This website Privacy Policy describes privacy practices associated with the Dean Dental Studio website and related online interactions. It is not a substitute for the Dean Dental Studio Notice of Privacy Practices required under HIPAA. Patients should review the Notice of Privacy Practices for detailed information regarding their rights and the use and disclosure of PHI.
Legal/Compliance Note
This Privacy Policy should be reviewed by qualified healthcare/privacy counsel before publication to confirm that it accurately reflects Dean Dental Studio’s actual data practices, vendors, HIPAA obligations, and applicable Illinois requirements.